Growth requires help—if you’re not willing to hire, you’re holding yourself back!
Focus on growing your property portfolio while wehandle the administrative workload
Virtual Assistant for Property Managers
Your Property Management Assistant, Always a Click Away”
With our expertise, you can focus on growing your property portfolio while we handle the administrative workload. Save time and reduce operational costs with our reliable and professional assistance, customized to meet the unique needs of your property management business.
Our Services
1
Ready to Rent Services Package - $800 monthly
Includes management for up to 40 units
Our Ready to Rent Services streamline the entire rental process, from managing inquiries to securing qualified tenants, making property leasing a hassle-free experience for you.
Email Management: We handle all tenant inquiries through email, ensuring prompt and professional responses. Whether prospects are seeking more information or scheduling viewings, we keep the communication flowing to maintain interest and engagement with potential tenants.
Property Viewing Coordination: We take care of scheduling property viewings, working directly with prospects to arrange appointments at convenient times. Our goal is to maximize your property’s exposure by accommodating as many potential tenants as possible, while minimizing vacancy periods.
Application Processing & Screening: Our team efficiently manages the entire application process. From collecting applications to conducting thorough background checks, including rental history verification, we ensure that only qualified and reliable tenants are presented for consideration.
Property Listings & Promotion: We actively promote your available properties by posting listings on high-traffic platforms such as Craigslist, social media, and other relevant channels. This wide-reaching approach ensures your properties receive maximum visibility, attracting a larger pool of qualified tenants.
Our Ready to Rent Services provide you with a comprehensive solution to leasing, allowing you to focus on other aspects of property management while we handle the tenant-facing tasks.
2
Maintenance Coordination Package-$800 Monthly
Includes management for up to 40 units
We promptly address tenant maintenance requests by coordinating repairs with vendors, ensuring they have the necessary tenant information to schedule services at a time that is convenient for both parties.
Vendor Communication Management: From initial contact to project completion, we handle all communication with vendors, ensuring they have the necessary information, access to the property, and understand the scope of work required.
Timely Repairs & Follow-Up: We diligently monitor all repair jobs from start to finish, following up with vendors to guarantee timely completion. After repairs, we ensure that tenants are satisfied with the work, and any further issues are swiftly addressed.
3
Lease Administration Package – $1,999 Monthly
Includes management for up to 40 units
Our Lease Administration Package offers comprehensive support to ensure smooth and efficient lease management for your properties:
Lease Drafting: We handle the entire lease drafting process, creating customized, legally compliant leases tailored to the specific terms and conditions of your property and tenants.
Lease Renewals: When it’s time for renewal, we take the lead in preparing and finalizing lease renewal agreements, ensuring all necessary updates and changes are incorporated seamlessly. We also manage communication with tenants to confirm their intent to renew, providing a smooth transition for continued tenancy.
Renter Insurance Verification: We ensure your tenants’ renter insurance policies remain current by regularly verifying and updating their insurance certificates, safeguarding your property and reducing liability risks.
Lease Renewal Inspections: To maintain the condition of your properties, we coordinate and schedule lease renewal inspections, ensuring the property is well-kept and addressing any maintenance issues or concerns before the lease is renewed.
Move-in Tenants: We manage the signing of lease agreements to the coordination of the move-in date. Our team ensures all required documentation is completed, schedule key exchange, and tenants are given clear instructions on property rules, maintenance procedures, and payment details. We make sure tenants feel welcome and informed, creating a positive first impression while ensuring all legal and operational requirements are met.
We take care of all aspects of the move-out process, from coordinating the move-out inspection to setting the move-out date with tenants. Our team ensures a smooth transition by scheduling necessary cleaning and maintenance to prepare the unit, ensuring it is “rent-ready” for the next tenant.
Rent Collection Tracking: We monitor rent payments to ensure they are collected on time. In the event of missed or late rent payments, we take immediate action by contacting tenants to address the issue.
Coordination of 3-day notices:
In cases where tenants fail to meet their rent obligations or violate the lease terms, we handle the issuance and coordination of 3-day notices to comply or vacate. Our team ensures that these notices are prepared in accordance with local laws, delivered on time, and properly documented. This service helps protect your interests while providing tenants with clear communication about their obligations.
Our Lease Administration Package is designed to alleviate the burden of lease management, ensuring all critical details are handled efficiently so you can focus on maximizing your property’s potential.
4
Invoice Coding and Payment Preparation - $800 monthly
Includes management for up to 40 units
Our Invoice Coding and Payment Preparation service simplifies the vendor payment process, ensuring your business expenses are accurately categorized and fully prepared for seamless payment processing.
Invoice Receipt: Receiving Vendor Invoices
We will receiving vendor invoices ensuring they are collected in a timely. Our team oversees the receipt of invoices via email or other methods, verifies their accuracy, and ensures they comply with vendor terms. We maintain a structured approach to record keeping, ensuring all invoices are tracked and accessible for easy reference.
Invoice Coding: Assigning Proper Account Codes
Once we receive your vendor invoices, we assign the appropriate account codes in your accounting system. Our professionals ensure that every invoice is accurately categorized based on your company’s chart of accounts, whether it’s for office supplies, repairs, or professional services. This step is crucial for maintaining accurate financial reports, budgeting, and ensuring you have a clear understanding of where your business expenses are allocated.
Payment Preparation: Getting the Invoice Ready for Payment
After invoices have been reviewed and coded, we will enter them into your preferred accounting system so they are ready for payment.
This comprehensive service saves you time and effort, streamlining the financial side of your operations while ensuring accuracy and efficiency in managing vendor payments.
5
Property Management Assistant -$4000 Monthly
Includes all Packages
Includes management for up to 40 units
1. Ready to Rent Services
2. Maintenance Coordination Package
3. Lease Administration Package
4. Invoice Coding and Payment Preparation
Concierge Services for Property Managers
Rental Showing Appointments
Rental Property Showing Appointments - $75
(Available exclusively in Stanislaus County)
We provide Rental Showing Appointment services throughout Stanislaus County. Our team will handle every aspect of the showing process, including scheduling appointments and giving prospective tenants a guided tour of the property. We ensure that potential renters receive all the necessary information about the property while highlighting its key features.
After each showing, we thoroughly inspect and secure the property, ensuring all doors and windows are locked and the premises are left in proper condition. By managing these showings professionally, we create a seamless experience for both property managers and potential tenants, saving you time and ensuring that your rental property is well-maintained throughout the leasing process.
Services
Rental Property Move-Out Inspection - $125
(Available exclusively in Stanislaus County)
Our move-out inspection service ensures a thorough and professional evaluation of the property once tenants vacate. We coordinate the entire process, conducting a detailed walkthrough to assess the condition of the unit. During the inspection, we document any damages or necessary repairs with detailed notes and photographs, ensuring the property owner has a clear record of the unit’s condition.