Initial Contract Review & Setup

• Review the executed purchase agreement for completeness and accuracy.

• Input key contract dates and details into the transaction management system.

• Set up contingency and key date reminders for the agent and parties involved.

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Document Management

• Collect all required documents from buyers, sellers, and other parties (e.g., disclosures, addendums, and reports).

• Ensure all documents are completed, signed, and dated correctly.

• Upload documents to the appropriate platforms (e.g., broker compliance systems).

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Communication with All Parties

• Communicate with all parties included the cooperating agent, transaction coordinator, escrow, lender, title company, lender and other transaction parties.

• Provide regular updates to the agent, buyer, seller, and other parties about the status of the transaction.

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Timeline Management

• Monitor contract deadlines (e.g., inspections, appraisals, loan contingency, etc.) to ensure all dates are met on time.

• Send reminders to the agent and parties about upcoming deadlines and required actions.

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Disclosures & Reports Coordination

• Obtain and distribute all necessary disclosures and reports to the buyer, seller, and agents. Ensure all disclosures and reports are acknowledged, signed, and returned promptly.

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Escrow Coordination

• Open escrow and coordinate with the escrow officer for all required documentation.

• Monitor escrow status, ensuring deposits are made and that the deposit receipt, and escrow acknowledgement is received.

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Inspection Scheduling

• Assist in coordinating inspections and with the buyer, seller, and vendors

 

Contingency Tracking & Removal

• Track all contingencies, including inspections, loan approvals, Appraisal and any other contractual obligations.

• Prepare contingency removal forms and ensure they are signed and submitted as required.

 

Compliance

• Submit documents for broker compliance and follow up on any revisions or corrections needed.

 

Closing Preparation

• Verify that all documents required for closing are complete and accurate.

• Request the broker demand from escrow, ensure it is signed by the broker, and promptly submit it to the title company to facilitate timely payment upon the close of escrow.

• Coordinate the final walkthrough with the buyer, seller, and agents.

• Arrange possession & key exchange Review final closing statement and verify with buyer/seller/agent for accuracy.

 

Transaction Finalization

• Receive and upload closing documents to the transaction file.

• Receive copy of commission check or wire and upload to file.

• Upload MLS Close report to file

 

After Closing

• Send satisfaction survey to client on behalf of agent to gather feedback on the transaction.

• Send REVIEW Link (Google, Facebook, etc.)

 

Important Notice

All documents are prepared based on the agent’s guidance and specific wording, and final approval from the agent is required before any documents are sent for signatures.

Add due dates to agent’s calendar